Go to www.xparts.asia. Select My Account, then choose Vendor / Installation Panel Login.

Select Register. Enter your full name and active email address, choose Vendor as the account type, complete the "I'm not a robot" check, and select Register.

Important: Use an email address that you can access immediately. All verification and account notices will be sent there.

Check the inbox for the email address used during registration. Open the Xparts verification email and select the verification link to activate the account.

If you cannot find the email: Check the Spam or Junk folder and confirm that the email address was entered correctly.

Return to the Vendor / Installation Panel login page. Enter your verified email address and password, complete the security check, and select Log in.

On the dashboard, select Verify Now to open the Shop Profile section.

Fill in the vendor and shop information requested on the page. Complete every field marked with an asterisk (*), including shop name, owner's name, phone number, address and postcode.

Accuracy check: Make sure the information matches your supporting business documents.

In Attach Documents, select Choose File and upload the relevant business document, such as an SSM registration, permit or licence. Add a short remark describing each file. Use Add New Document when you need to submit more than one document. When finished, select Save All Details.

Recommended: Use clear, readable PDF, JPG or PNG files. Avoid blurred, cropped or expired documents.

Open the Business Bank Detail tab. Enter the bank name, business bank account name and account number. Add another business account number only if applicable, then select Save Bank Details.

Payout note: The account holder name should match the registered business or authorised payout account details.

After the shop profile, documents and bank details are saved, the submission is sent to the Xparts admin team for review. The page will show that the documents were submitted successfully.

Status: Your shop remains Not Verified until the review is approved.

On the seller dashboard, review the Free Shipping for My Products switch. Turn it ON only when you want to offer free shipping to the buyer and agree to bear the shipping cost. Keep it OFF when the buyer should pay the shipping cost during checkout.

ON - Seller pays: Free shipping is displayed for eligible products, and the shipping cost is borne by the seller.
OFF - Buyer pays: Normal shipping charges apply, and the buyer pays the shipping cost during checkout.

Important: Review this setting carefully before accepting orders because it affects who is charged for delivery.

Once approved, the shop status changes to Verified. You can then open Products and select Add New Product to begin creating a listing.

On the Add Product page, select the Physical product type.

If you want extra homepage exposure, select Feature this Product. This is optional and may involve the featured listing fee displayed in the portal. Leave it unticked for a standard listing.

Optional feature: Review the fee and duration shown in the portal before selecting this option.

Complete the product listing with an accurate product name, category, description, images, stock, price, dimensions and all other required information shown on the form.

Product weight is compulsory: Enter the actual packed shipping weight whenever possible. If the exact weight is not available, use the closest reasonable estimate because weight affects the delivery charge calculation.

Product photos: Use clear images that show the item, packaging, part number and condition where relevant.

Open Products > Variations to review or create variant labels that match the product. Common examples include Colour, Size, Dimension, Model, Brand or Condition. Edit the labels based on what customers need to choose.

Use variations only when needed: Do not create a variation if the product has only one option.

Enter the original price before discount only when applicable, then enter the selling price after discount. Review the Price showcase in Platform field, which displays the final marketplace price after the platform's applicable commission or pricing adjustment.

Final price check: Confirm that the selling price and the marketplace showcase price are correct before submission.

Review every field, then select Create Product. The product is saved and sent to the Xparts admin team for approval. It will appear on the marketplace after approval.

Before submitting: Check spelling, category, compatibility, stock, images, weight, price and variations.